If you’re annoyed by the new requirement to have a unique email address for every user, you’re definitely not alone. We don’t much like it either. Back in the early days of our service, we learned very quickly that many small companies don’t have email addresses for each employee. For […]
Version Documentation
Select your API version below: 1.0.1
Getting Started with the API
Timesheets.com now offers an API for customer use. You can click here to access the first alpha version. There are a few things to keep in mind when making use of the API: All requests require a header with an API key and an authorization token. The authorization token authenticates […]
Importing Calendars
Before you can import calendars from other applications you will need to create a calendar in Timesheets. See this article for instructions. Importing an ICS File Importing calendars is done using what’s called an iCalendar or .ics file, a file format most popular calendar programs can export. To import your […]
QuickBooks Online: Troubleshooting Export Issues
These are the most common reasons an export to QuickBooks Online might fail and their solutions. Customer Service can help if your problem isn’t solved using one of the solutions below. Contact us at 800 770-4959. QuickBooks Online Simple Start Version Not Supported QuickBooks Online Simple Start is a version […]
ADP Run
Your payroll data can be exported to a pre-formatted CSV file for use with ADP Run. You must ask ADP to enable this feature within your ADP account, and you must complete the short setup procedure below. Adjusting Company Settings in Timesheets.com Settings for the ADP export format can be […]
Introduction to Time Off
Timesheets.com has a flexible accrual system and is capable of tracking both time off and time off accruals as workers accumulate “bank” or “leave” balances. This article will direct the reader to the various support pages that address the following functions: How to create accrual categories How to configure accrual […]
Avoiding California Meal Time Violations
Adhering to California meal time rules can be challenging for any company. Timesheets.com has a workaround that could help your company avoid costly penalties by alerting employees that they are approaching a 5-hour limit before a meal time violation occurs. In order to set this up, there are two settings […]
Introduction to the Project Timesheet
The project timesheet is accessed from the dashboard by clicking on a user’s total hours under the Project Timesheets column. The timesheet view is mostly the same for all users but will display certain information only to managers, depending on assigned permissions. Administrators see all features, while supervisors might not […]
Introduction to the Expense Sheet
The expense sheet is accessed from the dashboard by clicking on a user’s total expenses under the Mileage & Expenses column. The default view is mostly the same for all users but will display certain information only to managers, depending on assigned permissions. Administrators see all features, while supervisors might […]
Introduction to Lists
Lists are used to categorize time and expenses for reporting and exporting. List items can be created and edited on their individual pages accessed via the left menu. Timesheets.com has 5 lists: Customers: The customer list is available for use with project time tracking and expense tracking. This list can […]
SurePayroll
Your payroll data can be exported to a pre-formatted text file for use with SurePayroll: Access your closed payroll reports by clicking Reports in the left menu and clicking to report number 4, Closed Payroll Period Reports. Click the export icon in the column to the right. Select “SurePayroll” from […]
Wells Fargo
Your payroll data can be exported to a pre-formatted CSV file for use with Wells Fargo: Access your closed payroll reports by clicking Reports in the left menu and clicking to report number 4, Closed Payroll Period Reports. Click the export icon in the column to the right. Select “Wells […]
Paychex
Configuring Earning Codes Your payroll data can be exported to a pre-formatted text file for use with Paychex. Settings for the Paychex export format (including client number and earnings codes) can be found on the Data Export tab of the Company Settings page. The earning codes include: Paychex Client Number […]
ADP Pay Force
Your payroll data can be exported to a pre-formatted CSV file for use with ADP. Settings for the ADP export format can be found on the Data Export tab of the Company Settings page. Access your closed payroll reports by clicking Reports in the left menu and clicking to report […]
Editing Expenses
To edit expense entries: Navigate to your expense sheet by clicking My Timesheet in the left menu and clicking the Expenses button. Alternatively, you may click on your total expenses from the dashboard under the Mileage & Expenses column. Click the edit icon to the right of the record you […]
Editing Project Time
To edit project time entries: Navigate to your project timesheet by clicking My Timesheet in the left menu (and clicking the Project Time button, if necessary). Alternatively, you may click on your total hours from the dashboard under the Project Timesheets column. Click the edit icon to the right of […]
Sage 100 Support
In order to import data into Sage 100, users must copy and paste data into the Daily Payroll Entry. Timesheets.com provides a preformatted Microsoft Excel (CSV) file that translates our post payroll report data into the proper format for this function. Please contact Timesheets.com for assistance and training if you […]
1. Company Calendar
The Company Calendar has been replaced by the Schedules feature. Please refer to the Schedules and Calendars section of the Help Pages for more information.
2. Employee Info Report
The employee info report is a downloadable CSV text file that can be used to back up or check user information. Click the link on the reports page to download the file. The file can be opened in any spreadsheet software (such as Excel) or text file editor.
9. Hourly Record History Report
The Hourly Record History Report can be used to inspect the audit trail for specific users within a date range of up to 366 days. The report can be set to display every record for the desired user’s timesheet that had one or more alerts during the desired date range. […]
6. Customizable Processed Hourly Timesheet Report
Customized reports can be run on data from closed payroll reports. This report will use only the data that has been closed using the Close Payroll Period function, which will include time rounding, overtime calculations, deductions, day start, and time zone considerations. To use this report: Click Reports in the […]
3. Preview Current Period
Choose report number 3, Preview Current Period (with overtime) on the Reports page to see a preview of the payroll report without starting the close pay period process. This report is useful for supervisors who need to see overtime totals during the week but don’t have access to close payroll […]
Logging Into and Setting Up Your ProPartner Account
The ProPartner account can be accessed by clicking here: https://partners.timesheets.com To log in, use the username (email) and password you used when you registered for your ProPartner account. You may contact Timesheets.com for assistance if you don’t remember your login credentials. Account Setup Click the My Profile link in the […]
Creating and Editing Calendars
To view calendars and add events: Click Schedules in the left menu. Navigate to the Month, Week, or Day tab. Check the boxes next to the calendars you wish to view under Company Calendars, Human Resources, and Your Calendars in the menu to the right, and click Update View. Click […]
Creating and Copying Schedules
To create a schedule: Click Schedules in the left menu. Choose the users whose schedules you wish to view/edit using the blue Select Users or Select All Users links in the right-hand menu. (Calendar events can also be included in the schedule by checking their corresponding boxes under Company Calendars, […]
Auditing Individual Expense Entries
Every expense entry has an audit history that can be viewed on the user’s expense sheet. To examine a record: From the Dashboard, navigate to a user’s expense sheet by clicking on their total expenses in the Mileage & Expenses column. Click the expand icon to the left of any […]
Auditing Individual Project Records
Every time and expense entry has an audit history that can be viewed on the user’s timesheet. To examine a record: From the Dashboard, navigate to a user’s project timesheet by clicking on their total hours in the Project Timesheets column. Click the expand Button to the left of any […]
Editing Users
To edit a user’s basic information: From the dashboard, click the gear wheel icon to the left of an employee’s name. Navigate to the Profile tab. Basic Information Basic information for the user (First Name, Last Name, Job Title, and Email) can be edited in the first section of this […]
Invalid Location Warning
If you’re using the IP Address Lockdown feature and your IP address changes to a new value, you may see the invalid location warning (shown below) instead of a clock in/out button. To correct this problem, click the gear wheel icon and Company Settings link, then the Security tab. Then […]