There are three ways to enter project time in Timesheets.com: the time entry form, project timers, and the week view form. Instructions for each method are outlined below. The Time Entry Form Timers Week View Notes:
Depending on your account configuration, you may be able to enter time using a form rather than the Clock In/Out buttons. To use the time entry form: If supervisor approval is required, the record will post as pending on your timesheet until it has been approved.
To access the expense entry form: To enter mileage: To enter expenses: Note: This process can also be completed from the mobile version of the website.
Entering Paid Breaks If you are required to take paid breaks, you will see the break button beneath the Clock Out button in the upper-left corner of your account: The duration of the break is preset. Simply click the button when your break starts and your shift will continue automatically…
On the Desktop Site Selecting An Account Code Before clock out, you’ll be prompted to select an account code to save with your timestamp. The account code will be set to a default value already, but you can change it to any option available in the drop-down menu. Choose the…
If you are using Timesheets.com with QuickBooks for the first time we encourage you to contact us for help with getting your integration set up! Setting up QuickBooks Online to work with Timesheets.com is easy. You must be logged in as an account administrator in order to complete the following…
If you are using Timesheets.com with QuickBooks for the first time we encourage you to contact us for help with getting your integration set up! Table of Contents 1. System Requirements 2. Installing Import Software on Your PC 3. Setting Up QuickBooks to Recognize Timesheets.com Data Begin by navigating to…
If you are using Timesheets.com with QuickBooks for the first time we encourage you to contact us for help with getting your integration set up! Table of Contents 1. System Requirements Installing Import Software On Your PC 2. Setting Up Employees in QuickBooks Each employee in QuickBooks and Timesheets.com must…
If you are using Timesheets.com with QuickBooks for the first time we encourage you to contact us for help with getting your integration set up! Table of Contents System Requirements Setting Up QuickBooks Setting Up Timesheets.com Setting Up the Timesheets.com Importer 1. System Requirements Administrative access to QuickBooks Administrative access…
Note: These instructions assume you have completed the setup instructions for Hourly Time to QuickBooks Desktop Edition. If you have not, see this article for instructions. Step 1. Creating and Exporting a Payroll Report Time for payroll is exported to QuickBooks using our payroll report. This allows us to send processed…
Note: These instructions assume you have completed the setup instructions for Project Time to QuickBooks Desktop Edition. If you have not, see this article for instructions. Step 1. Exporting your Data Step 2. Importing your Data to QuickBooks Desktop Notes
Note: These instructions assume you have completed the setup instructions for Hourly Time to QuickBooks Desktop Edition. Step 1. Exporting Your Data Step 2. Importing Your Data into QuickBooks Desktop Notes
These are the most common reasons an import might fail and their solutions. Customer Service can help if your problem isn’t solved using one of the solutions below. Contact us at 800 770-4959. The Timesheets.com Importer App won’t start and you get an error message. This can happen when you fail…
If you haven’t already, first complete the QuickBooks Online export setup instructions. Once that is done, it only takes a few clicks to get your data into QuickBooks Online. Exporting Time and Expenses General Notes Notes for Exporting Payroll Information to QuickBooks Online QuickBooks Online weekly timesheets do not currently have…
Before attempting to clock in or out with geolocation (GPS), please ensure that location services are enabled on your device. (Refer to the articles for common Andriod and iOS settings in the Desktop and Mobile Setup section of the Help Pages for detailed instructions.) To clock in/out with geolocation: Frequently…
You may be able to request edits to existing time entries on your timesheet. If the feature is enabled in your account, you will see the Edit and Split icons to the right of each record. The Split feature is used when you need to insert an unpaid break into…
To clock in or out with Photo Timestamp:
If you are asked to electronically sign your timesheet: A pen icon will now appear next to the signed records. You may now choose to notify your supervisor that your timesheet has been signed by clicking the Notify My Supervisor My Timesheet is Ready button, which will send them an…
Submitting a Time Off Request If time off tracking is enabled for your account, you may submit a time off request by doing the following: If you are a supervisor or administrator, you will not see the Time Off Request option in the left menu. Instead, you will use the…
To set up your account, your first login must be from the main, desktop version of the website. You can access the desktop version by clicking here to log in: https://secure.timesheets.com(clicking here will open a new browser tab so this page will stay open) Before You Start You will need…
You may reset your own password as long as your userID/email address is valid. If you do not use your email address to log in, please request a password reset from your supervisor. To reset your password: Note that the reset link in the email will expire after 2-3 hours.
Use this feature to send welcome emails to large groups at the same time. This feature is also useful for manually resetting user passwords when multiple users need their passwords reset. This process will reset passwords and resend the original welcome emails that users receive when their account is new….
The Global Time Entry feature allows you to enter records for all users—or a subset of users—simultaneously. This is useful for entering company holidays for eligible employees. Note that this process cannot be reversed unless by individually deleting the records from each user’s timesheet. To use this form:
The work time calculator is a simple tool that can be used to calculate total hours over a given time period without entering records onto a user’s timesheet. To use this form:. Enter the start times and end times for each record. The totals for each record are shown in…
This tool can be used to adjust settings found on the Options tab of user settings for any subset of users or all users at once. Refer to this section of the Help Pages for a detailed explanation of each of these settings. To use this page: Note: The default…
This tool allows managers to simultaneously change the status for a group of records to billable or unbillable. This tool also allows you to change the bill rate back to default. To use the converter: Updating Bill Rates for Existing Records It is possible to set the timesheet records to…
This form allows you to convert overtime and/or double time into accrued or compensatory (comp) time. Comp time is stored using one of the three available accrual balances. This allows you the flexibility to add compensatory time to an existing accrual balance like Vacation, or rename an existing accrual category…
Overview Our geolocation GPS feature gives employers the ability to capture the locations from which their employees clock in and out when using the mobile site. Managers can then see location information on employee timesheets or run reports to see a map of clock punches over a time period (see…
To access Time Entry Cutoff settings: The Time Entry Cutoff feature can be used to set cut-off dates and timestamps for time and expense entries. If a cut-off date is set, users will be prohibited from using the time entry form to enter records prior to the selected cut-off. You…
To access company-wide account settings for expenses: Click the gear wheel icon in the upper-right to view Company Settings. Navigate to the Expense tab. The Expense tab is where you may set the default mileage rate for reimbursements. This value will automatically appear in the Mileage Multiplier field on the…
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