Bill and Cost Rates

Bill Rates In order to track billable revenue from time worked, you may choose to associate bill rates with your projects. These rates are used when time is entered onto the project timesheet to calculate billing totals on a per timestamp basis. The billing information can then be totaled in […]

Project Time Alerts

If your account is configured to require approval by a manager for any manually entered or edited time on the project timesheet, then each time entry will generate a alert that must be allowed or denied. The default setting in new accounts is to allow users to record project time […]

Approving Project Time

Project Timesheets may be approved using the Approve Project Time process accessible in the left menu. Managers with appropriate permissions can use the process to mark specific records, or all records, approved. Approved timestamp records are displayed on timesheets and in reports with a check mark  icon. It is not necessary for […]

Archiving Project Time

Archiving old, or billed, project time helps keep data in your account current by keeping values visible on the dashboard reflecting of current period totals. Archived time records are also moved off the Timesheets tab to the Archived tab on user timesheets. Archived time records are locked from editing, but […]

Project Time Entry Methods

There are three methods of entering project time: the Time Entry form, project Timers, and the Week View form. See this section for detailed instructions for entering time using each of these three methods. The Time Entry Form Time can be manually entered onto a user’s timesheet using the Time […]

Hourly Time Entry Methods

Users can enter time onto their hourly timesheets by clicking the Clock In/Out button or by using the Time Entry form. Managers with appropriate permissions can also bulk enter time records using the Global Time Entry form. Global Time Entry is useful for recording time for many employees on the […]

Entering Time Off

Entering A Single Time Off Record For an Employee On the dashboard, navigate to a user’s hourly timesheet by clicking their hours in the Hourly Timesheets column. Click to the Time Entry tab. Select the desired Time Classification for the time off options. Set the date and the length in […]

Editing Timesheets

From the dashboard, click on a user’s total hours displayed in the Hourly Timesheets column to access their Hourly Timesheet. If the user has time recorded on their timesheet, you will see the time records displayed below the employee basic and summary information tables. Each time record will show up […]

Hourly Time Alerts

By default, hourly timesheet edits and time off requests will require supervisor approval. When employees edit a timestamp or for certain other reasons, an alert notification is generated for the appropriate manager. The presence of alerts that need attention is indicated by a red menu option at the top of […]

Approving Hourly Time for Payroll

Hourly Timesheets may be approved using the Approve Hourly Time process accessible in the left menu. Managers with appropriate permissions can use the process to mark specific records, or all records, approved. Approved timestamp records are display on timesheets and in reports with a checkmark icon. Also, if all records […]

Archiving Hourly Time

For companies that don’t need to close formal payroll reports, archiving time is a quick and easy way to keep accounts tidy from the accumulation of old data. We recommend archiving old timesheet data monthly if you don’t close payroll reports. Archiving hourly time makes dashboard totals reflect their current […]

Overtime Settings, Controls, and Reporting

Overtime Settings Company overtime defaults are set on the Hourly tab of the Company Settings page. This setting will be the default setting for new users (i.e., changing the company default setting has no effect on existing users). If you need to adjust an existing user’s settings, you can do […]

Managing Split Paid Records

Upon closing payroll, a timestamp may become split if a person works through the payroll date line or forgets to clock out at the end of a payroll period. If this timestamp happens to be split between two pay periods, it will be marked as “split paid” (indicated by the […]

Introduction to the Hourly Timesheet

The hourly timesheet is accessed from the dashboard by clicking on a user’s total hours under the Hourly Timesheets column. The timesheet view is mostly the same for all users but will display certain information only to managers, depending on assigned permissions. Administrators see all features, while supervisors might not […]

Paid Breaks

The setting to enable paid breaks is located on the Hourly tab in Company Settings. There, the break duration can be set—the most common paid break length in the United States is 10 minutes. When paid breaks are enabled, a Break button will display below the clock out button when […]

Closing a Payroll Period

The process of closing a payroll period should be completed for several reasons. Closing the payroll period: Generates an exportable payroll report with overtime and other totals necessary to complete running payroll. Calculates certain types of time off accruals. Archives employee time in the closed payroll period. Calculates contractor total […]

Entering Time on the Project Timesheet

There are three ways to enter project time in Timesheets.com: the time entry form, project timers, and the week view form. Instructions for each method are outlined below. The Time Entry Form Click My Timesheet in the left menu. Ensure that you are viewing the Project Time timesheet, and then […]

Entering Hourly Time Using a Form

Depending on your account configuration, you may be able to enter time using a form rather than the Clock In/Out buttons. To use the time entry form: Click My Timesheet in the left menu. Ensure that you are viewing the Hourly Time page, and navigate to the Time Entry tab. […]

Entering Mileage and Expenses

To access the expense entry form: Click My Timesheet in the left menu. Click the Expenses button under your name at the top of the page. Navigate to the Expense Entry tab. To enter mileage: Choose “Mileage” from the Vendor/Expense Type drop-down menu. Enter the number of miles in the […]

Breaks

Entering Paid Breaks If you are required to take paid breaks, you will see the tan-colored break button beneath the Clock Out button in the upper-left corner of your account: The duration of the break is preset. Simply click the button when your break starts, and your shift will continue […]

Clocking In and Out

On the Desktop Site Navigate to the login page at https://secure.timesheets.com. If you do not use GPS tracking or the Photo Timestamp features, you may enter your username and password and click the Clock In/Clock Out buttons on the login page. If you use GPS tracking or Photo Timestamp, enter […]

QuickBooks Online: Setup Instructions

If you are using Timesheets.com with QuickBooks for the first time we encourage you to contact us for help with getting your integration set up! Setting up QuickBooks Online to work with Timesheets.com is easy. You must be logged in as an account administrator in order to complete the following […]

QuickBooks Desktop: Setup Expense Tracking

If you are using Timesheets.com with QuickBooks for the first time we encourage you to contact us for help with getting your integration set up! Table of Contents System Requirements Setting Up QuickBooks Setting Up Timesheets.com Setting Up the Timesheets.com Importer 1. System Requirements Administrative access to QuickBooks Administrative access […]

QuickBooks Desktop: Importing Project Time for Billing

Note: These instructions assume you have completed the setup instructions for Project Time to QuickBooks Desktop Edition. If you have not, see this article for instructions. Step 1. Exporting your Data In your Timesheets.com account, visit the Reports page and then click Customizable Report under Project Time Tracking. Select your date […]

QuickBooks Desktop: Importing Expenses

Note: These instructions assume you have completed the setup instructions for Hourly Time to QuickBooks Desktop Edition. Step 1. Exporting Your Data In your Timesheets.com account, visit the Reports page and then click Customizable Report under Mileage & Expense Tracking (report number 11). Select your date range and other filters […]

QuickBooks Online: Import Instructions

If you haven’t already, first complete the QuickBooks Online export setup instructions. Once that is done, it only takes a few clicks to get your data into QuickBooks Online. Exporting Time and Expenses In Timesheets.com, click Reports in the left menu. Select the appropriate link under the Export to QuickBooks […]