Before attempting to clock in or out with geolocation (GPS), please ensure that location services are enabled on your device. (Refer to the articles for common Andriod and iOS settings in the Desktop and Mobile Setup section of the Help Pages for detailed instructions.) To clock in/out with geolocation: Log […]
Requesting an Hourly Timesheet Edit
You may be able to request edits to existing time entries on your timesheet. If the feature is enabled in your account, you will see the editand split icons to the right of each record. The Split feature is used when you need to insert an unpaid break into the […]
Clocking In/Out with Photo Timestamp
Clocking in and out with Photo Timestamp must be done from a desktop or laptop computer, as the feature is not supported on mobile devices and tablets. To clock in or out with Photo Timestamp: Log into your account at https://secure.timesheets.com. Click the Clock In or Clock Out button in […]
Signing Your Timesheet
If you are asked to electronically sign your timesheet: Log into your Timesheets.com account, and click to the appropriate Hourly or Project timesheet. (Note: If you have both hourly and project timesheets enabled, you may switch between them using the Hourly Time and Project Time buttons beneath your name at […]
Time Off Requests
Submitting a Time Off Request If time off tracking is enabled for your account, you may submit a time off request by doing the following: Click Time Off Request in the left menu to access the Time Entry form. Choose the Time Classification for the record (Sick, Vacation, PTO, etc.). […]
First-Time Login
To set up your account, your first login must be from the main, desktop version of the website. You can access the desktop version by clicking here to log in: https://secure.timesheets.com(clicking here will open a new browser tab so this page will stay open) Before You Start You will need […]
Resetting Your Password
If you are having issues logging into your account, you may reset your own password as long as there is a valid email address in the system for your account. If you do not use your email address to log in, please request a password reset from your supervisor. To […]
Re-Send Welcome Emails
Use this feature to send welcome emails to large groups at the same time. This feature is also useful for manually resetting user passwords when multiple users need their passwords reset. This process will reset passwords and re-send the original welcome emails that users receive when their account is new. […]
Global Time Entry
The Global Time Entry feature allows you to enter records for all users—or a subset of users—simultaneously. This is useful for entering company holidays for eligible employees. Note that this process cannot be reversed unless by individually deleting the records from each user’s timesheet. To use this form: Click Tools […]
Work Time Calculator
The work time calculator is a simple tool that can be used to calculate total hours over a given time period without entering records onto a user’s timesheet. To use this form: Set the number of rows to display in the field at the top of the page, and click […]
Update Multiple User Profiles
This tool can be used to adjust settings found on the Options tab of user settings for any subset of users or all users at once. Refer to this section of the Help Pages for a detailed explanation of each of these settings. To use this page: Navigate to the […]
Billable/Unbillable Project Time Converter
This tool allows managers to simultaneously change the status for a group of records to billable or unbillable. This tool also allows you to change the bill rate back to default. To use the converter: Click Tools in the left menu, and then click the Billable/Unbillable Project Time Converter. Set […]
Comp Time Converter
This form allows you to convert overtime and/or double time into accrued or compensatory (comp) time. Comp time is stored using one of the three available accrual balances. This allows you the flexibility to add compensatory time to an existing accrual balance like Vacation, or rename an existing accrual category […]
Geolocation Security Settings
Overview Our geolocation GPS feature gives employers the ability to capture the locations from which their employees clock in and out when using the mobile site. Managers can then see location information on employee timesheets or run reports to see a map of clock punches over a time period (see […]
Time Entry Cutoff
To access Time Entry Cutoff settings: Click the gear wheel icon in the upper-right, and click Company Settings. Navigate to the Security tab. Click on the link to Time Entry Cutoff. The Time Entry Cutoff feature can be used to set cut-off dates and timestamps for time and expense entries. If a cut-off […]
Data Export Tab
To access the Data Export tab: Click the gear wheel icon in the upper-right, and click Company Settings. Navigate to the Data Export tab. General Settings Email Addresses for Payroll Data Delivery Timesheets.com can email your payroll reports and workers compensation wage reports directly to those individuals who process the data, saving you time […]
Expense Tab
To access company-wide account settings for expenses: Click the gear wheel icon in the upper-right, and click Company Settings. Navigate to the Expense tab. The Expense tab is where you may set the default mileage rate for reimbursements. This value will automatically appear in the Mileage Multiplier field on the […]
Company Tab
To access company page account settings: Click the gear wheel icon in the upper-right, and click Company Settings. Navigate to the Company tab. The first section of the Company tab contains controls for changing the company name, location, and phone number. Check the box next to Allow users to change their […]
Features Tab
To access the Features tab: Click the gear wheel icon in the upper-right, and click Company Settings. Navigate to the Features tab. The Features tab contains controls for enabling primary Timesheets.com features. If there are users already in the system when enabling hourly, project or expense tracking, you will need to visit the Profile […]
Assigned Employees Tab
Assign Users to Any Supervisor The Assigned Employees tab, accessed in user settings, is exclusive to supervisors and administrators. Non-supervisor users can be assigned to supervisors and administrators using the checkbox form as seen above. Employees already assigned to this supervisor or administrator will appear in gray font with disabled […]
Account Codes Tab
Assign Account Codes and their Cost Rates to Any User Supervisors can decide which account codes a user may use when they enter and edit time. Supervisors can also assign override cost rates and a default account for every user for all three main features: hourly time tracking, project time […]
Projects Tab
Assign Projects and Their Bill Rates to Any User Supervisors can decide what projects a user may use when they enter and edit time and expenses. Supervisors can also assign override bill rates and a default project for every user. Default bill rates for each project are shown in the […]
Customers Tab
Assign Customers to Any User Supervisors can decide what customers an employee may use when they enter and edit time and expenses. Users with a check mark in the box under the Allow Access column will be able to allocate time and expenses to that customer. To adjust customer list settings for […]
Adding New Users
Add a Single User Click Add New User in the left menu. Fill out the user’s basic information. The First Name and Last Name fields are required, while Job Title is optional but can be used in reports as a grouped item. Email addresses are not currently required, but if […]
Memos and Announcements
There are two different types of messages available in Timesheets.com to assist with communication among your team members. Below is a breakdown of each message type and how they are typically used. Memos Memos are one-way, private notes managers can write directly to specific users. A typical memo might read, […]
Viewing and Updating Subscription Information
Follow the instructions below to manage your current subscription and reduce or increase the number of user licenses on your account. Access to this page is only available to the primary administrator of the account. Click the gear wheel icon in the upper-right. Click My Account. Click the blue Add […]
Disable, Deactivate (Terminate), and Reactivate Users
Disable a User’s Login At times, it may be necessary to prohibit a user from logging into their account. For example, this feature is useful during times you wish to wait until after payroll is closed to deactivate a user’s account but don’t with to allow the user access in […]
Changing the Primary Administrator
Each Timesheets.com account has an owner referred to as the primary administrator. By default, this is the user who initially created and set up the account. All receipts and official communications are directed to the primary administrator, and he/she is the only user with direct access to payment and subscription […]
Login Issues
Users may at times experience difficulties logging into—or staying logged into—their accounts. Please review the solutions below, and if problems persist, feel free to contact us for assistance. Automatic Logout Try adjusting your automatic logout time limit. If your account remains idle beyond the selected logout time limit, you will […]
Section 7. Extended Security & Permissions
7-A. Require supervisor authorization for all hourly time entries and edits by Employee? This setting controls whether hourly time entries (using the manual time entry form) and edits need to be approved by a user’s supervisor before they are paid or archived on the timesheet. (The default setting for new […]