Breaks

Entering Paid Breaks If you are required to take paid breaks, you will see the blue-colored break button beneath the Clock Out button in the upper-left corner of your account: The duration of the break is preset. Simply click the button when your break starts and your shift will continue […]

Clocking In and Out

On the Desktop Site On the Mobile Site In order to best prepare your device for mobile time tracking, review the articles in the “Computer and Phone Setup” section of the Help Pages. To clock in/out on the mobile site: Selecting An Account Code When you clock out, you’ll be […]

QuickBooks Online: Setup Instructions

If you are using Timesheets.com with QuickBooks for the first time we encourage you to contact us for help with getting your integration set up! Setting up QuickBooks Online to work with Timesheets.com is easy. You must be logged in as an account administrator in order to complete the following […]

QuickBooks Desktop: Setup Expense Tracking

If you are using Timesheets.com with QuickBooks for the first time we encourage you to contact us for help with getting your integration set up! Table of Contents System Requirements Setting Up QuickBooks Setting Up Timesheets.com Setting Up the Timesheets.com Importer 1. System Requirements Administrative access to QuickBooks Administrative access […]

QuickBooks Online: Import Instructions

If you haven’t already, first complete the QuickBooks Online export setup instructions. Once that is done, it only takes a few clicks to get your data into QuickBooks Online. Exporting Time and Expenses General Notes Notes for Exporting Payroll Information to QuickBooks Online QuickBooks Online weekly timesheets do not currently have […]

Clocking In/Out with GPS Geolocation

Before attempting to clock in or out with geolocation (GPS), please ensure that location services are enabled on your device. (Refer to the articles for common Andriod and iOS settings in the Desktop and Mobile Setup section of the Help Pages for detailed instructions.) To clock in/out with geolocation: Log […]

Clocking In/Out with Photo Timestamp

Clocking in and out with Photo Timestamp must be done from a desktop or laptop computer, as the feature is not supported on mobile devices and tablets. To clock in or out with Photo Timestamp: Log into your account at https://secure.timesheets.com. Click the Clock In or Clock Out button in […]

Signing Your Timesheet

If you are asked to electronically sign your timesheet: A pen icon will now appear next to the signed records. You may now choose to notify your supervisor that your timesheet has been signed by clicking the Notify My Supervisor My Timesheet is Ready button, which will send them an […]

Time Off Requests

Submitting a Time Off Request If time off tracking is enabled for your account, you may submit a time off request by doing the following: If you are a supervisor or administrator, you will not see the Time Off Request option in the left menu. Instead, you will use the […]

First-Time Login

To set up your account, your first login must be from the main, desktop version of the website. You can access the desktop version by clicking here to log in: https://secure.timesheets.com(clicking here will open a new browser tab so this page will stay open) Before You Start You will need […]

Resetting Your Password

If you are having issues logging into your account, you may reset your own password as long as there is a valid email address in the system for your account. If you do not use your email address to log in, please request a password reset from your supervisor. To […]

Re-Send Welcome Emails

Use this feature to send welcome emails to large groups at the same time. This feature is also useful for manually resetting user passwords when multiple users need their passwords reset. This process will reset passwords and resend the original welcome emails that users receive when their account is new. […]

Global Time Entry

The Global Time Entry feature allows you to enter records for all users—or a subset of users—simultaneously. This is useful for entering company holidays for eligible employees. Note that this process cannot be reversed unless by individually deleting the records from each user’s timesheet. To use this form:

Work Time Calculator

The work time calculator is a simple tool that can be used to calculate total hours over a given time period without entering records onto a user’s timesheet. To use this form:. Enter the start times and end times for each record. The totals for each record are shown in […]

Update Multiple User Profiles

This tool can be used to adjust settings found on the Options tab of user settings for any subset of users or all users at once. Refer to this section of the Help Pages for a detailed explanation of each of these settings. To use this page: Note: The default […]

Billable/Unbillable Project Time Converter

This tool allows managers to simultaneously change the status for a group of records to billable or unbillable. This tool also allows you to change the bill rate back to default. To use the converter: Updating Bill Rates for Existing Records It is possible to set the timesheet records to […]

Comp Time Converter

This form allows you to convert overtime and/or double time into accrued or compensatory (comp) time. Comp time is stored using one of the three available accrual balances. This allows you the flexibility to add compensatory time to an existing accrual balance like Vacation, or rename an existing accrual category […]

Geolocation Security Settings

Overview Our geolocation GPS feature gives employers the ability to capture the locations from which their employees clock in and out when using the mobile site. Managers can then see location information on employee timesheets or run reports to see a map of clock punches over a time period (see […]

Time Entry Cutoff

To access  Time Entry Cutoff settings: The Time Entry Cutoff feature can be used to set cut-off dates and timestamps for time and expense entries. If a cut-off date is set, users will be prohibited from using the time entry form to enter records prior to the selected cut-off. You […]