Section 6. Schedule Sharing

These settings control how the user’s schedule is shared among other users and is controlled according to the hierarchy. The available selections for each setting are described in detail below.  6-A. Which higher level users can view this person’s schedule? Direct supervisors only: This user’s direct supervisor will be the […]

Section 5. Time Off and Accruals

Settings 5-A, 5-B, and 5-C correspond to the three accruable time off categories that are set on the Hourly tab of the Company Settings page in setting number 3. All three time off categories have the same set of parameters for configuring accruals, although each can be set independently. To […]

Section 4. Overtime Controls

4-A. Regular Start Time and Regular End Time Enter the employee’s regular or most common work shift here, and it will form the basis for other Timesheets.com calculations and reports, including: Settings 4-B and 4-C below  Location and Tardy reports Certain notifications Disabling the clock in/out button Customers who wish […]

Section 3. Overtime Settings

3-A. What type of overtime does Employee accumulate? Use this setting to change the user’s individual overtime calculations. Available options include: None: This user will not accrue any overtime, regardless of hours worked. Weekly Overtime: You may choose any whole number. This value is preset to 40 hours per week. […]

Section 2. Security and Electronic Signatures

2-A. Allow Employee to electronically ‘sign’ their Hourly or Project timesheets? Enabling this feature allows employees to electronically “sign” their timesheets in order to verify their accuracy. Signed records are marked with a icon to the left of the date on the user’s timesheet. The date and time at which […]

Section 1. Employee Details

This section contains optional fields for additional employee information, including their location, phone number, and important dates. There are a few important notes regarding settings in this section: 1-A. Employee ID or Number: The value that is entered here is very important if you are integrating your account with QuickBooks […]

Setting Up Your Private Brand

The private brand add-on allows you to upload your custom logo which will be displayed instead of the Timesheets.com logo within your account and at the top of your printed reports. It also gives you the ability to create a custom subdomain for your account (i.e., https://YOURCOMPANYNAME.timesheets.com). To enable the […]

Merging, Archiving, and Deleting List Items

Merging List Items If duplicate list items are accidentally created, they can be merged. Merging list items changes the duplicate list item on all time and expense entries to the selected replacement, after which the duplicate list item can be either archived. Customers, projects, account codes and vendors can be […]

Setting Up Events

The event list is an optional, secondary level of classification that can be helpful for organizing expense reports. To create an event: Click Events in the left menu. Enter the event name in the Event Name field. Add an optional description for the event in the Optional Description field. Click […]

Setting Up Vendors

When your employees record their expenses, those entries must be linked to a vendor from the The Vendor List. The vendor list is the primary method of classification for expenses. It can also be used to track non-vendor expenses such as mileage (the default selection), commissions, per diem, and bonuses. Add […]

Account Code Setup

When your employees record their time and expenses, those entries can be linked to account codes from the The Account Codes List. Access to account codes can be limited to reduce data entry errors and protect sensitive data. Accordingly, account codes can be limited for use by specific employees. Account Codes […]

Setting Up Customers

When your employees record their time and expenses, those entries can be linked to customers from the The Customer List. Access to customers can be limited to reduce data entry errors and protect sensitive data. Accordingly, customers can be associated with specific projects and limited for use by specific employees. The […]

Setting Up Projects

When your employees record their time and expenses, those entries can be linked to projects from the The Projects List. Access to Projects can be limited to reduce data entry errors and protect sensitive data. Accordingly, projects can be assigned to specific customers and limited for use by specific employees. […]

Cancelling or Suspending Your Account

If you no longer need your Timesheets.com account, you may cancel your subscription at any time. Please note the following regarding cancellation: Cancellation can only be completed by the primary account administrator. Your account will remain active until the end of the pre-paid billing period. Refunds are offered only to […]

Import/Export Accrual Balances

Accrual rates and balances can be updated for multiple users at once using an export/import process via a CSV formated text file. To download the import file for editing: Click Tools in the left menu. Click the link for Import/Export Accrual Balances. Click the blue Click here link within the […]

Auditing Individual Hourly Records

Every hourly time entry has an audit history that can be viewed on the user’s timesheet. To examine a record: From the Dashboard, navigate to a user’s hourly timesheet by clicking on their hours in the Hourly Timesheets column. Click the expand button to the left of any entry to […]

Defense Contract Audit Agency (DCAA) Compliance

While the Timesheets.com software is indeed DCAA compliant, conforming to DCAA requirements involves taking a minute to set up your account correctly. We recommend the following: Enable the Time Entry Cutoff date feature to prohibit past and future time entries (found on the Security tab of the Company Settings page). […]

Automatic Password Update

To access Automatic Password Update settings: Click the gear wheel icon in the upper-right, and click Company Settings. Navigate to the Security tab. Click on the link to Automatic Password Update Requirement. Users can be required to update their passwords periodically. To enable this feature check the box next to Require users to change their […]

IP Address Lock Down List

To access IP Address Lock Down List settings: Click the gear wheel icon in the upper-right, and click Company Settings. Navigate to the Security tab. Click on the link to the IP Address Lock Down List. The IP Address Lockdown List restricts your employees’ clock punches to authorized locations. This works by comparing the […]

Photo Security Settings

Overview To access Photo Security Settings settings: Click the gear wheel icon in the upper-right, and click Company Settings. Navigate to the Security tab. Click on the link to the Photo Security Settings. Photo Timestamp is a paid addition to the standard Timesheets.com subscription. If you don’t see the Photo Security Settings on the Security tab, […]

GDPR and Privacy

GDPR, or General Data Protection Regulation, is a European Union regulation that aims to give consumers more control over their personal data. GDPR requires that any business which gathers a European Union resident’s personal data must ensure that they gather and manage that data in a responsible manner and that […]

The Timesheets.com Mobile Site

Mobile access to Timesheets.com is available via the Mobile Site. The address for the mobile site is https://secure.timesheets.com/mobile Employees can punch the hourly time clock, and project time can be tracked using project timers as well as the time entry form. Expenses can also be entered from the mobile site, […]

First-Time Login for Mobile Users

Employees must complete the first-time login process from the desktop version of the website before logging into the mobile site. This can be done from any device by following the steps below. Open a browser and visit the main login page at https://secure.timesheets.com. Enter your numerical user ID or your […]

Add a Login Icon on an iPhone or iPad

To create a home screen icon: Open Safari and navigate to https://secure.timesheets.com/mobile Tap the share icon in the bottom menu Then Add to Home Screen This will create an icon on your phone’s home screen that takes you directly to the Timesheets.com mobile site. You can also rename the icon […]

Add a Login Icon on an Android Phone

Samsung Internet Open Samsung Internet Navigate to https://secure.timesheets.com/mobile Tap the three horizontal lines in the bottom-right Then Add page to Select Home screen Google Chrome Open Google Chrome Navigate to https://secure.timesheets.com/mobile Tap the three vertical dots in the top-right Select Add to Home screen Note: Different Android versions may have […]

Add a Login Shortcut to Your Desktop

Internet Explorer Open Internet Explorer and visit our login page at https://secure.timesheets.com. Or, if you have a private brand, navigate to your custom login address (https://YOURCOMPANYNAME.timesheets.com). Right-click on an empty space on the page and then click on Create Shortcut. Choose Yes to add the login shortcut to your desktop. […]

Common Android Settings and Where to Find Them

Note: Browser and phone settings can change without notice. Help us keep our Help Pages up to date by reporting incorrect or missing information via our contact form. Thank you! The location of some settings can vary depending on the Android version installed as well as the device being used. […]

Common Apple iOS Settings and Where to Find Them

Note: Browser and phone settings can change without notice. Help us keep our Help Pages up to date by reporting incorrect or missing information via our contact form. Thank you! General Settings Enable location services for GPS tracking: Visit Settings Tap Privacy Then Location Services Make sure location services are […]